Company Document & Expiry Management
Licenses that quietly expire, insurance nobody renewed, contracts whose valid copy can't be found — folder-and-memory document management always fails at the worst possible time.
This system is a living archive: every document is registered with its scan, expiry date and renewal owner, and the system itself reminds the right people before expiry, on multiple channels.
Key features
Central archive with scans
Quality-checked document images stored privately with in-app preview and print.
Multi-stage expiry reminders
From 30 days out to post-expiry, color-coded and automatic.
Personal renewal inbox
Every document has an owner; each person sees their urgent items first.
Renewal version chain
Each renewal archives and links the previous version.
Categories, tags & search
Fast filtering, including an alarms-only view.
History & access control
Field-level audit log and role-based, multi-project access.
Why this system is different
Jalali calendar native
Expiry dates stored and displayed in the Persian calendar.
Local notification channels
Iranian SMS and messengers next to email and web push.
Tehran-time scheduling
Daily send hour you choose, with a delivery log.
Private scans
Document images open through short-lived signed links only.
Frequently asked questions
What documents fit?
Anything with an expiry or follow-up date: licenses, insurance, contracts, certificates and more.
What if an owner ignores reminders?
Reminders repeat until renewal, and managers see overall status on the dashboard.
Multiple companies?
Yes — fully multi-project with independent members and roles.
How long to launch?
Days, not months. Start with a free demo.